New Law Requires Licensees to Include Their License Number on Emails

NOTICE FROM THE CALIFORNIA INSURANCE COMMISSIONER
RICARDO LARA

New Law Requires Licensees to Include Their License Number on Emails

Starting January 1, 2023, a new law will require most types of insurance producers, as well as independent insurance adjusters, public insurance adjusters, and analysts, to include their license number on emails. (California Insurance Code section 1725.5, as amended by Senate Bill 1242 [Committee on Insurance, Chapter 424, Statutes of 2022]) This Notice answers some of the most common questions about the new law.

Which types of insurance license does the law apply to?

The law applies to individuals and organizations* licensed as:
Property broker-agents
Casualty broker-agents
Life agents
Accident and health or sickness agents
Personal lines agents
Limited lines automobile insurance agents
Surplus lines brokers
Independent insurance adjusters
Public insurance adjusters
Life and disability insurance analysts

*Insurance Code section 1628 defines “organization” as meaning any legal entity other than a natural person. The term “organization” includes corporations, partnerships, Limited Liability Companies, and unincorporated associations that hold a license.

Does the law apply to all emails?

The law applies to every email, regardless of where the email is sent from or to, that involves an activity for which a person must hold one of the above types of license. Examples of emails that involve an activity for which a person must hold one of the above types of license include, but are not limited to, emails that:

Advertise a producer’s insurance business in general, or that advertise a specific policy offered by the producer;
Convey a premium quote or mention any other provision of a current, past, or potential policy;
Request rating or underwriting information from an insured or prospective insured;
Request payment of premium;
In the case of an independent adjuster or public adjuster, ask a claimant for claim information, or provide information about a claim or about filing a claim.

Does the license number need to be a minimum size?

Yes. The license number must be in a type size that is no smaller than the largest of any street address, email address, or telephone number of the licensee. For example, if an email includes a 10-point street address, an 11-point email address, and a 12-point telephone number, then the license number must be at least 12-point.

Does the license number need to be in a specific location on the email?

Yes. The license number of an individual licensee must appear adjacent to or on the line below the individual’s name or title. The license number of an organization must appear adjacent to or on the line below the organization’s name.

If an individual licensee sends an email while working for a licensed agency, and both the individual’s and the agency’s names appear on the email, which license number should be included on the email – the individual’s or the agency’s?

Both.

If an individual licensee sends an email while working for two or more licensed agencies, but only one of the agencies is involved in the transaction to which the email relates, does the license number of the other agency also need to be included on that email?

Yes. An email must include the license number of every agency whose name appears on an email.


Please direct questions to the Producer Licensing Bureau by Live Chat at Agents & Brokers Overview, email at cdilicensing@insurance.ca.gov, or telephone at (800) 967-9331.

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Member Meeting Recap | Nov. 16, 2022

Finishing Q4 Strong

Topic to Be Covered

  • Avoiding burnout
  • Managing multiple projects & competing priorities
  • Positive mindset during challenges
  • Focus on today
  • Focus on things you can control
  • and Much More

 

Speaker Bio

Eric Lofholm is a Master Sales Trainer who has taught his proven sales systems to thousands of professionals around the world. He is President and CEO of Eric Lofholm International, Inc., an organization he founded to professionally train people on the art and science of selling.

Eric began his career as a sales failure. At his first sales job he was put on quota probation after failing to meeting the minimum quota two months in a row. It was at this point that Eric met his sales mentor.

After being professionally trained, Eric achieved his quota and eventually become the top producer at that company. Eric went on to become the top producer at 2 more companies prior to starting Eric Lofholm International.

Eric lives in Rocklin, Ca with his wife and children.

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Member Meeting Recap | Oct. 19, 2022

How Your Agency Management System Can Help You Stand Out During Q4

Program Overview

An agency’s sales and retention strategy is put to the test during Q4. Brokers are running around trying to secure a big account while managing their current clients’ expectations and keeping them happy. 

“Wouldn’t it be great if all of these account management tasks were handled automatically?” Learn how to manage these important tasks while in Q4.

If you have an Agent Management System, then you already have access to all kinds of tools that will help you manage your client’s expectations and ensure that they’re happy with their experience. 

This presentation will discuss ways to supercharge your agency management system and ensure your agency stands out during Q4.

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Member Meeting Recap | Sept. 28, 2022

Best Practices for Insurance Brokers

Program Overview

Best Practices for Insurance Brokers: Best practices can be defined as methods or regular actions that you as a business owner take on a regular basis that supports, grows, and nurtures your book of business.

Best practices can encompass technology used, routines that are implemented on a daily, monthly, quarterly or annual basis, specific call or referral scripts, customer service methods, lead generation, marketing, sales presentations and follow-up, product knowledge, and ongoing training and personal development.

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Fourth Quarter and Open Enrollment Industry Outlook

By Jessica Word
CEO, Word & Brown General Agency

Open enrollment is just around the corner – and all of us in the health insurance space are about to get a lot busier!

As we meet with clients in the next month to review existing coverage, discuss any adjustments or new benefits, keep an eye on the following trends – they will set you and your team up for a successful fourth quarter.

Leverage the expertise of others

While we all like our solitude now and again, it can be challenging even for the most seasoned broker to work without any input from others. That’s what it’s important to leverage the knowledge and experience of team members, colleagues, and co-workers – they can help problem-solve, share what they are hearing from their clients, share insights into best practices and more.

Partners can also help. For example, our Word & Brown team knows brokers appreciate the efforts we make to help their business operations run smoothly and be more productive. In fact, we are committed to helping our broker clients get more time back in their day through tools ranging from online dashboards to downloadable tools.

The bottom line here is to not be shy in asking for input and advice. Your partners and colleagues are all willing to help – your success is good for everyone.

Digital experiences are here to stay

When the pandemic shut down in-person corporate America in 2020, very few of us successfully predicted that our efforts to deliver meaningful digital experiences would forever transform how we work with brokers.

A remote deployment strategy is now common in the health insurance space. Many companies, including us, have committed to a digital transformation of our internal processes to increase efficiency and streamline operations. This also means remaining open and adaptive to the continuing need for videoconferencing and collaborative workflow platforms. While “Zoom fatigue” is something we can all relate to, there’s no putting the proverbial genie back in the bottle – it is the new conference call.

Adapting and improving your client’s digital experience is key to providing stellar and invaluable customer service to better support them year around.

Thoughtfully invest in technology

Demand to handle services remotely, such as quoting and enrollment, will continue to rise. Brokers will seek out outside resources and struggle to stay on top of constantly shifting technological advances. Whether that means integrating a quoting engine, or enrollment management into an online portal, investment in technology is essential to a brokers’ servicing division.

It’s important to be thoughtful when investing in technology solutions. Digital tools that can eliminate account management and online enrollment burdens may prove cumbersome integrating with existing systems and software; or a new offering might assume that its API will work within your system platform when it can’t.

The bottom line is that you must treat new technology as you would any capital improvement. Tap opinions of your IT team, but also make sure to gather opinions of other brokers by taking advantage of shared knowledge provided by groups such as SAHU.

Ongoing legislative and compliance challenges

We all will continue to face new legislation and compliance burdens, especially related to the impact of the COVID-19 employer and employee mandates. For example, the Occupational Safety and Health Administration (OSHA) rolled back the Biden administration’s COVID-19 vaccine mandate for companies with more than 100 employees earlier this year. Clients will need guidance, and brokers need to stay updated on these changing policies to remain trusted counselors.

The topic of single-payer healthcare will continue to come up in conversation. Even though Assembly bill 1400 (the single-payer healthcare proposal), did not advance in the state assembly, as healthcare experts we must remain a part of this important conversation with legislators and policymakers. Our community needs to continue demonstrating our commitment to make healthcare more accessible for all, while not depending 100% on the government to uproot a system that works for an overwhelming majority of Californians. We must be advocates for options: from employer-sponsored and private health coverage to government subsidized options through Covered California, Medi-Cal, or Medicare.

Lastly, a new compensation disclosure for brokers just became effective late last year. The Department of Labor and Employee Benefits Security Administration released long-awaited guidance to help brokers better understand the new disclosure requirements and the impact they have on their client groups. The good news: there are resources available to help break down what this means for brokers and customers. Your colleagues and partners can help!

Meet clients and team members where they are

While you and your team might be back in the office, clients might now prefer to work from home or only come into the office a couple of days a week themselves. Everyone on your team needs to understand it’s time to put the client first when it comes to how and when to meet. In setting meetings, the question to ask now is “do you prefer in-person or virtual?” — giving them the choice.

It’s important to show clients you’re okay with letting them set the parameters. Flexibility is key, especially since everyone now knows that setting up Zoom or Teams meetings is as easy as scheduling a conference call.

The same goes for your team. Make sure to regularly check in with your team members either in person or virtually. Remind your team that you are available to talk through any problems (and possible solutions) as they arrive.

So, as you prepare for the busy open enrollment season, make sure to leverage your partners’ expertise, and recognize the importance of digital expansion and technology investment for an increasingly online future. Additionally, legislative and compliance challenges will continue to impact how brokers advise and serve employers of all sizes. Finally, meet clients and team members where they are – this sets you up as a valued broker and internal team leader, increasing the potential for a successful fourth quarter.

Keeping an eye on all these issues and pivoting, as needed, helps us increase the value that we offer to businesses to help them to succeed throughout open enrollment and beyond.

Jessica Word is CEO of Word & Brown General Agency. Established in 1985 and headquartered in Orange, Calif., Word & Brown is one the state’s largest independently owned general agents. For additional information, visit www.wordandbrown.com.

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Member Meeting Recap | Jun. 15, 2022

Lunch & Learn: Online Collaboration for the Insurance Agent

Lunch & Learn: Online Collaboration for the Insurance Agent

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Mentoring the Health Insurance Industry’s Next Generation of Women Leaders

By Jessica Word

CEO, Word & Brown General Agency

As the daughter of one of the co-founders of Word & Brown GA, I grew up in the health insurance industry. It would have been easy to turn away from the “family business,” but I was fortunate that there were professionals over the years who took the time to help me focus, find my path, and recognize my leadership potential.

My journey made me recognize the significant role that mentorship plays for anyone who wants to advance in their career.

Then, it is no surprise that one of my areas of focus as a CEO is to foster and create development opportunities for young women looking to become benefits professionals. It’s important that agencies and brokerage houses make the time to nurture the development of women team members – they are our industry’s future leaders.

While we might all understand the need for mentorship, the last few years of pandemic work-at-home might have us out of practice. Let’s look at three cornerstones to successful mentorship.

It Starts Early: If a woman develops a personal relationship with a more seasoned professional early in her career, she is likely to be promoted more quickly than those without mentors, according to a study from SAP HR Research. This is why I’m passionate about mentorship – it’s a mutually beneficial relationship that helps both the mentee and mentor.

Over the last several years, I have mentored a student at California State University, Fullerton, every semester. I have learned so much from this woman and others during our regular conversations and they inspired me with their resiliency during the pandemic. Make no mistake, though, they need encouragement as much as anyone to develop a passion and nurture the drive necessary to make a mark in the business world.

One-on-One Relationships Are Critical: Most adults in a young person’s life are either family or faculty. One-on-one relationships, especially those with women just starting out in their careers, are key to seeing a broader picture of the business world.

This requires a regular time commitment to establish deep, meaningful, and organic connections. It can be challenging in our busy schedules, but we can all break away for a quick cup of coffee or lunch. A regular cadence of meetings not only is valuable for topics discussed, but it teaches the importance of holding to your commitments.

Having someone readily available to lend an ear when you need advice for a career shift, big move, or promotion is invaluable. Not only does it increase a mentee’s chances of success, but it creates a “pay it forward” mindset. And this kind of mindset has the potential to grow the number of women professionals in our industry, which is a great thing!

Network, Network, Network: We’re all familiar with the mantra, but beyond what it does for a young woman trying to get ahead, it is just as important to growing the number of women candidates applying to join our teams.

That’s one of the reasons why Word & Brown partnered with California State University, Fullerton, on a half-day event in the fall 2021. I worked closely with the college’s Center for Leadership; one of its key business programs is to create opportunities for women students to hear seasoned women leaders from a variety of industries talk about under-the-radar and hidden job opportunities. This event was truly one of the highlights of my year!

Finally, here’s a challenge from me to you: take the leap and reach out to a new women industry professional in the next month. There is power in reaching out to someone early in her career to offer important guidance that will help her to succeed. Who knows – she may eventually become a president of the National Association of Health Underwriters!


Jessica Word is CEO of Word & Brown General Agency. Established in 1985 and headquartered in Orange, Calif., Word & Brown is one of the state’s largest independently owned general agents. For additional information, visit www.wordandbrown.com.

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